NCVA Gateway Chapter5th Annual Reunion and Meeting Holiday Inn Express Hotel, Springfield, Illnois September 17 - 19, 2010
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1. The 5th Annual Gateway Chapter-NCVA Reunion was held on Saturday, 18 September 2010 at 0900 in the combined Hospitality/Meeting Room at the Holiday Inn Express located in Springfield, Illinois. The primary purpose of the meeting was the election of one Director. A social gathering of the attending members was held on the evenings of 17 and 18 September 2010. Patty and Sam Thompson were the hosts for the event.2. Those listed below were in attendance: *New attendees
3. The 2009 Chapter Meeting was convened by Acting-President Cameron Cook. Topics of discussion were: Old Business a. The 2009 Chapter meeting minutes were read.
b. The 2009 attendance was 22 members and spouses within the Chapter boundaries. c. The Chapter Financial Report for the period 01 January to 31 December 2009 was provided. d. No other old business was presented by the membership.
New Business a. Director/President Ken Cole resigned his duties with the Chapter on 16 July 2010 and Director/Vice-President Cameron Cook assumed the duties as Acting-President of the Chapter. On 31 August 2010, member Sam Thompson agreed and accepted temporary appointment as replacement Director to fulfill Article IV of the Chapter Constitution/By-Laws requirement of four Directors present to constitute a quorum to conduct Chapter business. (Director Cal Fulmer had a prior commitment and was unable to attend the Chapter meeting.) b. Amend Article IV, Meetings - last sentence currently reads: “Four members shall constitute a quorum.” Propose change to read: “Three members shall constitute a quorum.” A hand vote was unanimous for the change. All revisions of the Chapter’s Constitution/By-Laws will be posted on the Chapter’s Website www.GatewayChapter-NCVA.com c. Director Sam Thompson’s temporary appointment as Chapter Director is complete and is eligible for nomination as a Director. d. Amend Article V, Board of Directors – which currently reads, in part: “…Each elected Director shall serve six (6) years, with the terms of office arranged so the term of at least one (1) Director will expire annually in each two-year period.” Propose change to read: “…so the term of at least one (1) Director will expire annually.” By changing this Article, term adjustments of Director-At-Large #1 was adjusted and no election of 2011 Director will occur. A hand vote was unanimous for the change. e. Amend Article III, Membership and Dues, paragraph 4 – Current reading: “Only GATEWAY CHAPTER - NCVA members, with residence within the regional boundaries, may vote on this Chapter’s issues and hold office within this Chapter.” Propose allow spouses voting privileges on Chapter’s issues, but not allowed to hold Chapter Officer position; follow same verbiage as National NCVA when published. A hand vote was unanimous for the change. f. Election of one Director - Sam Thompson and Bill Craig were nominated for Directorship and by a unanimous show of hands, Sam Thompson was elected to the Board of Directors. g. From the Director’s Meeting: Cameron Cook assumed the duties as President; Cal Fulmer, if agrees after contacted by President Cameron Cook, will assume duties as Vice-President; John Whitworth remains as Secretary/Treasurer, Sam Thompson assumes duties as Director-at-Large #1 and Larry Gifford remains as Director-at-Large #2. h. After a discussion of what the Chapter’s annual event should be named. A hand vote was unanimous for the event to be known as the “Gateway Chapter Reunion”. i. After a discussion of guidelines for future Chapter meetings, Sam Thompson, Larry Gifford and John Whitworth will collectively establish basic ground rules: 1. No-cost hospitality room. 2. No Guestroom Attrition Policy, where the Chapter has to pay for rooms reserved but not used. 3. Use of local VFW, American Legion or other military location for Chapter meeting. 4. Proposed sites should be submitted to the Board of Directors with sufficient time before scheduled date so that members can make personal plans to attend, the reunion details can be published in the Cryptolog, and an e-mail notice can be sent to the general membership. j. Sam Thompson, Chapter Webmaster, requested any ideas or suggestions to enhance the look and information provided on the website. All members are encouraged to research and propose other locations for having the Gateway Chapter Reunions within the Chapter’s boundaries. The next reunion will be held the in the fall, tentatively the second weekend following Labor Day of September 2011, (16-17 September 2011). Members should submit their proposed location to any Director. The General Meeting was adjourned at 1230. 4. The 2010 Gateway Chapter-NCVA dinner was held at Chesapeake Seafood House located at 3045 Clear Lake Ave. ~Signed~ John B. Whitworth ~ Gateway Chapter-NCVA Secretary/Treasurer
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